In addition to the Board Election the Club also sought member approval to amend a number of clauses in its Constitution as follows:
Election of Officers
That Clause 11.4 stating the eligibility requirements of Directors who previously held the offices of Chairperson or Deputy Chairperson to be eligible for re-election to those offices be replaced with the following provisions:
“11.4A Subject to Clause 11.4B, Members who previously held the offices of Chairperson (or Deputy Chairperson) shall be eligible for re-election except that a Chairperson who has held office for three consecutive years shall not be eligible for election for the same office for the term of one year immediately following their previous term of office.
11.4B In exceptional circumstances the Board may by special resolution of the Board extend the term of eligibility of the Chairperson and/or Deputy Chairperson) up to a period of four consecutive years, subject to any terms or conditions as the Board sees fit. The person(s) the subject of this proposal shall not attend the meeting during discussion of the matter nor vote in relation to this proposal.”
Number of Directors
That Clause 12.2 stating the provisions in regard to the number of Directors be amended so that clause 12.2(a) refers to the 2020 Annual General Meeting rather than 2019 and clause 12.2(b) is deleted and left intentionally blank.
Form of Ballot
That Clause 16.6(b) be replaced with the following:
“16.6(b) A notice of the ballot and of the number of Member Elected Director vacancies and of the date when the ballot closes and by which votes need to be lodged together with the name, town of residence and occupation of every Member nominated and whether the candidates are retiring Board member’s and such other information as the Board shall decide shall be provided to Members along with the means to vote in the ballot and communicate with candidates at least 30 days before the Annual General Meeting.”
All of the resolutions were passed unanimously by those members attending the AGM.
Explanatory Notes can be found within the Notice of Meeting. A copy of the updated and current Club Constitution has been posted online.